Types of Memberships

A Club Membership shall be granted to each qualified gymnastics club throughout the Province of Newfoundland and Labrador that applies for membership, has been approved by the Board, and paid their membership fees, which shall be set from time to time by the Board of Directors. A qualified gymnastics club shall mean a group of individuals with a minimum of five (5) and no maximum, who have or share a common name and/or interest, facility, coach, or adminstrative facility or function, be they a competitive or a recreational oriented club. Each duly registered Club shall be entitled to receive notice of all meetings of members. Each Club shall designate a delegate to represent the Club at meetings of members and that delegate shall be entitled to one vote on behalf of the Club at each meeting of members. 

GNL offers two types of club memberships for clubs to avail of; Recreational and Full Club

This option is for clubs running Active Start, CanGym, or CanJump programs, and any other approved programming outside of pre-competitive and competitive programs. 

This option is for clubs operating recreational programming as well as pre-competitive and competitive programming. 

• It is important for clubs to register all of their participants at least once (deadline is June 30 in each program year, July 1 - June 30). Failure to register participants may place a club in jeopardy in the event that an unregistered participant is injured, as the insurance program requires all participants to be registered. 

• Please note that every participant in a club’s programs must be registered with GNL for the current year in the appropriate program catagory. For example, competitive athlete registered in competitive, recreational program athlete in recreational. Participants registered as recreational, but training under pre-competitive or competitive guidelines is not permitted.

• Up-Grading information - Any athlete may deem to be competitive by virtue of entering a GNL sanctioned competition by the deadline indicated on the meet entry form. The athletes updgraded registration must be uploaded, with applicable fees a minimum of 1 week prior to the competition deadline. This includes registration fees for the competition, up-grading fee for the athlete(s) and the upgrading fee for the club if it is not already registered as competitive for that program.

• GNL currently uses Uplifter as its primary database but member clubs may choose to use a program that best suits their needs.

• Clubs must submit their uploads of new registrations by the 15th of each month following the procedure outlined above.

Each season clubs will be required to renew membership in order to remain in good standing with Gymnastics Newfoundland & Labrador.

The following club memberships are required to be purchased annually:

• Full Club Membership (competitive and recreational programs)
• Recreation Club Membership (recreational programs only)

Steps to follow for Club Membership Registration:

1. Log in to your account
2. Navigate to the Club Registration tab on the top navigation menu
3. Select the season
4. Select add to cart
5. Once you have selected the applicable membership(s), click on shopping cart in the top right menu
6. Confirm the club membership(s) in your shopping cart
7. Review and update the additional information.  Once complete, click on billing information
8. Confirm your contact information and billing details
9. Read and accept the terms for each of the attached policies
10. Select payment information
11. Choose payment option
12. Once the payment type has been selected, a registration invoice receipt will confirm the registration is complete.  The invoice will also be posted to the clubs account.  To view the invoice status, navigate to My Account by clicking on your name on the top right.

 Member clubs can register individual participants in different ways depending on if they are using the same online registration system as GNL or if they are uploading from a different system.

For clubs using a different registration system than GNL, refer to File Import instructions (above), otherwise, continue with the below steps:

Note:  participant profiles must be added to your account before using this method of registration.

1. Log in to your account
2. Navigate to Participant Registration tab
3. Select the Season
4. Click on the Membership you would like to register for
5. Click the Register button beside the membership
6. Select the participant(s) that will be registering for that membership
7. Once you have selected all the memberships you will be registering, click on Shopping Cart in the top menu.
8. Confirm the registrations in your shopping cart
9. Once payment has been approved, a Registration Invoice receipt will confirm the registration is complete.  The invoice will also be posted in your account.  To view the invoice status, navigate to My Account by clicking on your name in the top right.

Note:  Items will remain pending in the shopping cart until checkout is complete or the cart expires.

The import process runs through several steps to ensure the data is valid and the correct fees are charged to the club.

Upload data verifies the file format and checks that required column headings are correctly mapped.

Import data

• Processing checks for possible matches and adds new individuals' accounts
• Adding adds valid rows to the checkout and creates a pending invoice
• Calculating calculates the fees and applies discounts if applicable

These processes occur in real-time and should take no longer than 15min.  Below are some common errors

Column headings must match the template exactly in order to prevent errors during validation.  It is recommended to copy your data into the template or to copy the heading row into another file rather than re-typing the headings.

Please make sure to remove any additional spaces from the required fields.  For example, a common mistake is to enter a space at the end of a phone number or postal code.  If the space remains in the file, during validation, the program will be unable to read the information and the field will be left blank.

The import has two functions:

• add individual profiles to the database and
• register them to a membership

It is possible to add a file of participants without actually registering them to a membership.  To confirm you have successfully registered individuals to a membership:

• Ensure the SKU column is correctly filled in during the Import Data stage
• Ensure you received a registration receipt
• Ensure the membership appears in the individual's profile under Registered Memberships & Events

After the Import Data process finishes, all valid rows will automatically be added to the checkout, while erroneous rows will remain denoted by a small error icon.  Hovering your mouse over the icon will inform you of the exact error.  You can fix the data by clicking right into the field.  You can click on Export edits to save a copy of the edited rows.

Once the errors have been corrected, click on Import Data once again to add the newly fixed rows to the shopping cart.  If there are no more errors you can then Proceed to Checkout.

After the Import Data process finishes, all valid rows will automatically be added to the checkout, while erroneous rows will remain denoted by a small error icon.  A shopping cart error message is related to the registration's requirement(s).  That individual either does not have the pre-requisite(s) OR they are already registered to that exact same membership or event.  Hovering your mouse over the icon will inform you of the exact error.

The pre-requisite must be completed before continuing with the registration of that membership or event.

Administrators cannot register individuals for a membership or event they have already been registered to.

After the Import Data process finishes, all valid rows will automatically be added to the checkout, while erroneous rows will remain with a small error icon.  Hovering your mouse over the icon will inform you of the exact error.  A Select icon paired with the matching individual found error message means a possible existing profile has been found.

Once you have selected to use the existing profile or create a new individual, click on Import Data once again to add the newly fixed rows to the shopping cart.  If there are no more errors you can then Proceed to Checkout.

If the browser gets interrupted during the validation process, the page will stop working.  If this happens, log out, refresh your browser, and log back in.  Login may take a minute as the page will try to reload the pending checkout.  Click on the checkout to see if the import added all the required items.  If so, continue to confirm and register to complete the checkout.  If not, Empty Cart and start the import again.

If loading times take longer than 15 min or if the process stalls or stops before completing, please report the error to Gymnastics Newfoundland and Labrador by emailing lfridgen@sportnl.ca.

Please include:

• The steps you took before encountering the error
• A copy of the file you tried to import
• A screenshot of any error message
• The name and version of the internet browser you are using

Providing this information will help to expedite the resolution.